Post: Duke of Edinburgh Award Coordinator
Responsible To: BAC Chief Executive Officer (CEO)
Reports To: BAC Operations Manager
Hours: Minimum of 8 hours per week, averaged across the year and flexible subject to demand.
Pay rate: Subject to qualifications and experience.
MAIN DUTIES AND RESPONSIBILITIES
● Lead delivery of the Bronze, Silver, and Gold Awards, including recruitment, retention and training for participants and volunteers/staff, ensuring high completion rates
● Form good relationships with participants and their parents / guardians that promote enjoyment of the DofE programme and are in line with the aims, vision, and policies of BAC.
● Inspire those working within the DofE programme by personal example
● Keep up to date with DofE developments and regulations and implement changes as appropriate
● Manage the recruitment, training, communication and operational organisation of the volunteers and other staff involved
● Plan and organise expeditions.
● Keep the Operations Manager informed about issues and progress
● Monitor participants’ progress through the digital eDofE system and quality assure any evidence submitted.
● Plan, resource and organise the annual calendar of events, liaising with relevant staff to ensure minimal disruption with other activities.
● Liaise, communicate and work with the national and local DofE authorities as required
● Manage an up-to-date database of volunteers, liaising with the office manager to ensure that all Access NI checks have been completed.
● Manage budgets and resources effectively
● Manage a database of young people participating in the Awards
● Ensure regular contact with the young people undertaking DofE to encourage the completion of the Award requirements
● Ensuring effective communication with parents and award participants
● Ensure that Duke of Edinburgh’s Award records, including eDofE are kept up to date and to take whatever action is necessary to sustain and improve performance by participants.
● Run sessions, as required, to enable participants to complete all sections of their Award
● Organise and deliver information meetings or events to launch or promote aspects of the award to young people and parents.
● Be familiar with the strategic aim and vision of BAC and all relevant policies.
● Attend training sessions, expeditions, Award Ceremonies, and other events, as required
● Actively seek opportunities for personal development and engage with BAC Senior Leadership Team to support this development
● Be committed to the safeguarding of children and young people
● Ensure BAC Health and Safety Policy is implemented within DofE activities and discuss issues and concerns in a timely fashion with the Operations Manager.
● Further develop the capacity of BAC to deliver more DofE programmes during the following seasons.
● Perform other duties and functions within BAC / Ardaluin at the direction of the Operations Manager.
● Duke of Edinburgh’s Award Assessor qualification (or commitment to achieve within 3 months of appointment)
● DofE Expedition Skills course (or commitment to achieve within 3 months of appointment)
● Experience of working with young people in either a 11-16 or post-16 environment
● An ability to organise and plan effectively
● Knowledge of IT Systems including PowerPoint, Microsoft Word and Excel
● Build, maintain and facilitate effective working relationships with a wide range of people
● Plan, manage and monitor own tasks and time
● Hold a valid First Aid certificate or commitment to achieve within 3 months from appointment.
● Evidence of a flexible approach to irregular hours including availability to work off site for weekends and periods away from home (up to 5 days)
● PCV license with CPC card for driving a minibus with trailer (D1+E) or commitment to achieve within 6 months from appointment.
● Duke of Edinburgh’s Award Supervisor qualification
● Other qualifications or relevant training such as first aid, and child protection
● Appropriate fitness levels to cope with mixed terrain, distance and weather conditions
● Experience of running DofE programmes
● Volunteer or staff management
● Demonstrate high levels of safety awareness and risk management
● An understanding of the strategies needed to help and support young people with behavioural, personal, and social development needs
● ML (Mountain Leader) qualification
● Any outdoor activity NGB qualifications.
1. Eligible for BAC pension contributions after probationary period of 6 months. Currently this package is auto-enrolled up to 8% of your salary based on a 3% employer/ 5% employer match scheme.
2. Eligible for BAC discretionary staff discounts with associate suppliers
3. Eligible for BAC discretionary financial support towards training costs pre agreed in the post holders annual training needs analysis
Equal Opportunities Monitoring Form
Closing Date: 9th June 2023